FAQs for Crohn's & Colitis UK Grant Holders

We hope these FAQs, along with your Terms and Conditions, will help you to manage your grant, but please get in touch if you'd like to discuss anything with us.

How do I make a claim for funds on my grant?

We accept invoices quarterly in arrears for actual expenditure. Please make sure your invoice quotes our grant reference number and provides the names of any staff you are claiming salaries for as well as a breakdown of other items you are claiming for.

How often do I need to report on my grant?

We'll ask you to provide a narrative update report annually on the anniversary of the start date of your grant as well as a final report once it's completed.  Please provide as much detail as possible on progress and where we ask you to complete the form in Plain English, do make sure you are not using any technical terms.  All annual and final reports are read by the Co-Chairs of our Awards Panel and subsequently by the Research and Strategy Funding Committee.

We also ask you to complete an annual Researchfish submission.  You will be required to complete these for up to five years after your grant has finished.  

I'd like to make a change to my budget, how do I do this?

We are able to consider virements between headings and between budget years, but please get in touch with us to discuss this prior to make any changes to your budget.  You'll need to provide a short justification for the change and an updated copy of the budget. We may need to discuss any changes with the Co-Chairs of our Awards Panel before we can agree them. 

Please note, we are unable to increase an existing award. 

Someone in the research team is going on parental/adoption leave; what does this mean for my grant?

Please ensure you let us know in good time about the leave. You can employ someone as cover within the salary budget that has been agreed, but please note we do not pay parental/adoption leave pay – this is the responsibility of the employing institution.

You may instead choose to freeze the grant until the researcher has returned to work. You will need to agree with us the date at which the grant will be frozen and the anticipated re-start date. We will not make any payments on the grant for expenses incurred between these dates. You can finalise the re-start date once the team member has agreed their return to work date with.

I am moving to a new Institution, can I take my grant with me?

Please let us know as soon as possible about this potential change to the Host Institution.  If you are moving within the UK there should be no problem with moving your grant to the Host Institution. We will require letters from your current and new host institutions agreeing a transfer date for the grant. We will not pay any invoices for expenses incurred after that date for the current host and before that date for the new host institution.  In exceptional circumstances we may require the grant to remain at the original host institution, so please get in touch to discuss this matter with us.