Safeguarding & child protection policy

Crohn’s and Colitis UK is committed to ensuring that every child or young person who participates in activity or accesses services provided by us can do so in an enjoyable and safe environment and should be protected from abuse. This policy makes their welfare and best interests its priority.

Crohn’s and Colitis UK recognises its legal responsibilities and duty of care to safeguard and promote the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying.

This applies to all children and young people up to the age of 18 regardless of gender, religion, ethnicity, disability or sexuality. Crohn’s and Colitis UK acknowledges that some children may be more vulnerable and we accept the responsibility to undertake reasonable steps to ensure their welfare.  

This policy and related documents have been informed by the following UK legislation:

  • United Nations Convention of the Rights of the Child 1991
  • Children’s Act 1989
  • Children’s Act 2004
  • Data Protection Act 1998
  • Sexual Offences Act 2003
  • Working together to safeguard children 2013
  • Working together to safeguard children 2015
  • Protection of Freedoms Act 2012
  • Charity Commission policy paper: Safeguarding Children and Young People 2014

Our Safeguarding & Child Protection policy and procedures apply to all staff and volunteers including Trustees, paid staff, senior management,  agency and short term staff,  all volunteers, students or anyone working on behalf of Crohn’s and Colitis UK either in a paid or voluntary capacity.

As part of its safeguarding & child protection policy and procedure, Crohn’s and Colitis UK will:

  • Promote and prioritise the safety and wellbeing of children and young people.
  • Ensure practices, procedures and guidance for all staff and volunteers are properly implemented.
  • Provide effective management for staff and volunteers through supervision, support and training.
  • Recruit staff and volunteers safely, ensuring all appropriate and necessary checks are made.
  • Make this policy and where appropriate all related policies visible and clear to all, both internally and externally.
  • Ensure that the proper action is taken in the event of an incident or when concerns of abuse are raised, and provide appropriate support for the individuals who raise concerns or disclose abuse.  
  • Ensure that the proper and confidential recording of all safeguarding concerns are maintained and stored securely.
  • Ensure that all staff and volunteers understand their roles and responsibilities in respect of safeguarding and are provided with the appropriate levels of training on an annual basis. 
  • Appoint a Designated Safeguarding Officer (DSO) to coordinate the implementation of this policy to respond to instances of concerns and disclosures and to manage and review safeguarding practice across the organisation.

As part of this policy we will also seek to promote online safety by:

  • Developing a clear and specific set of procedures and information for staff and volunteers on the appropriate use of digital platforms.
  • Encouraging and supporting the young people interacting with us or accessing services via digital platforms to do so in a way that keeps them safe and is respectful to others.
  • Where possible encourage and support parents/cares to do what they can to keep their children safe while online.
  • Incorporating statements about safe and appropriate use of digital platforms that include a code of conduct.
  • Developing procedures to deal fairly but decisively with instances of inappropriate behaviour that breach codes of conduct. Where this behaviour raises safeguarding concerns, a formal report using current safeguarding procedures will be made.
  • Ensuring that the personal information of staff, volunteers and service users are not published across our digital platforms.   
  • Reviewing and updating procedures and systems regularly.
  • Ensuring that images of children, young people and their families are only ever used with prior permission and only for the purposes for which the consent was given in line with procedure.
  • Using only official accounts provided or co-ordinated via the organisation, and monitoring these where necessary. Ensuring that passwords and login details are safely and effectively used.
  • Examining and risk assessing any new technologies before they are used within the organisation.
  • Providing effective supervision, support and where appropriate training for staff and volunteers on digital platforms and their safe use. 
  • Providing moderation of social media platforms and accounts using the organisation’s name or branding.

This policy statement together with any related policy will be reviewed annually or when:

  • There are changes in legislation or government guidance.
  • As a result of any other significant change or event.
  • Following any review of a serious incident or report.

Last updated: 21 July 2016
Last reviewed: 21 July 2016